Privacy Policy

Privacy Policy

Last updated: December 2025

This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website or use our photo booth and photography services at events.

We are committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

This Privacy Policy applies to:
Lite Events Ltd (“we”, “us”, or “our”), a provider of photo booth and event photography services.

We act as the Data Controller for the personal information we collect.

2. Information We Collect

We may collect the following categories of information:

a.) Information Provided via Our Website

When you contact us, book with us, or fill out forms, we may collect:

Full name

Email address

Phone number

Event details (date, location, type of event)

Any additional information you voluntarily provide

b.) Automatically Collected Website Data

When you browse our website, we may collect:

IP address

Browser type and device information

Pages visited and time spent

Cookies and tracking data (see Section 7)

This helps us improve website performance and user experience.

c.) Event Photography & Media

Through our photo booth or event photography services, we may collect:

Photos and videos of guests

Images or clips generated using our equipment

Social-sharing details if guests opt to send photos via email or SMS

Guests always have control over whether they participate in photos or videos.

d.) Payment Information

When deposits or full payments are made, we may collect:

Payment confirmation

Transaction details

(Note: We do not store full credit/debit card numbers. All payments are processed securely via third-party processors.)

3. How We Use Personal Information

We use your information to:

Provide and manage bookings

Deliver and operate our photo booth services

Respond to enquiries

Communicate about your event

Send digital copies of photos (if requested by guests)

Improve website functionality

Maintain business records

Comply with legal obligations

We never sell or share your data with companies for marketing purposes.

4. Photography & Event Media Usage

a.) Guest Participation

Photos taken in the booth are voluntary. Guests choose whether to take part.

b.) Use for Marketing

We may request permission to use event photos or videos for:

Social media posts

Website galleries

Marketing materials

We will only use identifiable photos with explicit consent from the Client and/or individuals where required.

If consent is not given, your images will not be used publicly.

c.) Sharing Photos With Guests

Photos and videos produced at events may be shared via:

Email

SMS

QR code

Online gallery (if included in your package)

We only send media to guests who actively request it.

5. Legal Basis for Processing

We process personal data under the following legal bases:

Contract: To deliver our services and manage bookings.

Legitimate Interest: To improve services, ensure equipment safety, and operate our business.

Consent: For marketing use of photos and for website cookie preferences.

Legal Obligation: For accounting, record-keeping, or regulatory compliance.

6. Data Retention

We retain personal information only as long as necessary:

Booking & event information: Up to 6 years for legal and financial records

Photos & videos:

Client galleries: Typically 30–180 days, unless otherwise agreed

Marketing-approved images: Until consent is withdrawn

Email enquiries: Up to 12 months

You may request deletion of your data at any time (see Section 10).

7. Cookies & Tracking

Our website may use cookies to:

Improve loading speed

Enable essential website functions

Analyse website traffic

Enhance user experience

Types of cookies used may include:

Strictly necessary cookies

Performance & analytics cookies

Preference cookies

You can manage cookie settings in your browser or through our website’s cookie banner.

8. Sharing Your Information

We may share information with trusted third-party providers such as:

Payment processors

Cloud storage providers

Email or SMS delivery services

Website hosting providers

These partners are GDPR-compliant and only use data as instructed by us.

We do not sell or lease your information to any third parties.

9. Data Security

We implement strong security measures to protect personal information, including:

Encrypted storage where applicable

Secure access controls

Regular security reviews

GDPR-compliant handling procedures

Despite this, no system is completely foolproof.

10. Your Data Protection Rights

Under UK GDPR, you have the right to:

Access your data

Request corrections

Request deletion (“right to be forgotten”)

Object to processing

Restrict processing

Request data portability

Withdraw consent at any time

Requests can be made via the contact details below.

11. Children’s Privacy

Our services are often used at family events.
We do not knowingly collect data from children under 13 without parental or guardian permission.

Parents may request deletion of any photos or personal data involving their child.

12. Contact Us

For questions, concerns, or data requests, please contact:

Lite Events Ltd
Email: [email protected]
Phone: 07479765373

13. Changes to This Policy

We may update this Privacy Policy periodically.
The latest version will always be available on our website with the updated date above.